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THE PRESIDENT 

  • The President shall serve as the chief elected officer of the Chamber of Commerce and shall preside at all meetings of the membership, Board of directors, and Executive Committee. 

  • Assign officers to divisional responsibility, subject to Board of Director’s approval. 

  • Assist the Executive Director, and consult Vice Chairmen, in developing a Program of Work for the ensuing year and assign a Board member to monitor each area and/or chairman. 

  • Assist the Treasurer and Executive Director in developing a budget to sustain the chamber’s operations.  

  • Create task forces as deemed necessary to achieve the Chamber’s Mission and Program of Work. 

  • The President shall, with the advice of Vice Chairmen and the Immediate Past President, determine all committees, select all committee leaders, assist in the selection of committee personnel, subject to approval of the board of directors. 

  • He/she shall recommend such changes in procedure and policies as he/she may deem appropriate to the Board. 

  • As President of the Executive Committee of the Board, he/she shall call it to meeting between those of the full Board as necessary to assure effective action. 

  • He/she shall preside at all meeting of the full Board and be responsible for presenting an agenda for each, based on the premise that each member of the Board be as fully informed on Chamber activities as possible, at all times working closely with the Executive Director to assure this result. 

  • He/she shall be an ex-officio member of all committees and attend such meeting as may be necessary or convenient, but shall not be expected to attend all of them.  He/she may call meeting or committees in cases where the committee chairman, for any reason, fails to do so and issue directives, recommend action, but he/she shall be cautious in exercising such power. 

  • He/she shall be responsible for reporting to the Board all actions of the Executive Committee taken between meetings of the full Board to include recommendations

 

THE TREASURER: 

  • The Treasurer shall be responsible for the safeguarding of all funds received by the chamber and for their proper disbursement.  Such funds shall be kept on deposit in financial institutions, or invested in a manner approved by the Board of Directors.  Checks over $500 require the Executive Director’s signature and a signature by an Executive Committee member, or two signatures by Executive Committee members. 

  • Review and present a monthly financial report to the Board. 

  • Assist the Executive Director and President in developing a yearly budget. 

  • Perform such other tasks as may be assigned by the President. 

 

SECRETARY (BOARD GOVERNANCE):

  • Review and maintain By-Laws. Suggest changes to Board.  

  • Refer to By-Laws to adhere Board to policies. 

  • Board Relations – Conduct role call and maintain attendance records. Maintain records of expiring terms and board position openings. Conduct exit interview if deemed necessary by the President for members leaving the board. 

  • Perform such other tasks as may be assigned by the President.

DIRECTORS:

Board Job Description

The Board performs essentially a legislative function. That is, it makes all policy decisions for the Chamber. Specifically the board shall:

Set the overall policy for the organization.

  • Determine the goals of the Chamber through its approved program of work.

  • Provide adequate funding through the annual budget to carry out the program of work.

  • Establish the dues structure of the Chamber to support the program.

  • Elect officers in accordance with the by-laws of the Chamber.

  • Recommend and approve changes to the by-laws.

  • Fill all vacancies that occur in its membership.

  • Meet as required by the by-laws, or at the call of the President, or on its own motion.

  • Provide adequate facilities and equipment for Chamber operations.​
     

Qualifications

The Board of Directors is the policy body of the Chamber of Commerce. Its members represent a cross-section of the business and professional leadership in the community. It has always been considered an honour to serve on the Board. Genuine and unselfish interest in the Chamber and its objective is the first requirement for the Board members.

Other qualifications include:

  • A willingness to make time, effort and financial commitment necessary to give the proper attention to Chamber responsibilities.

  • A business and work experience that will assist in the exercise of sound judgment in considering problems of the Chamber as they relate to the overall program of community development.

  • The ability to inspire others and to command the respect of associates in responding to worthwhile initiatives sponsored by the Chamber, and to motivate others to resolve community problems.

  • The ability to work constructively and harmoniously with directors, members and staff of the Chamber in accordance with policies established by the Board of Directors.

  • A top-level "policy" decision-maker for his/her firm, usually the Chief Executive Officer of the business with the ability to commit his/her firm's human and/or financial resources to the work of the Chamber.

  • A demonstrated ability for leadership in community service.

The proper performance of responsibility by Directors and Officers is vital to the sound and efficient operation of the Chamber. 

Expectations and Responsibilities of Each Director:

  • Attend at least 8 of the 10 regularly scheduled monthly Board meetings. Notify the Chamber when attendance is not possible.

  • Attend at least 6 Chamber programs or events throughout the year (i.e. golf outing, gala, business after hours, Breakfast with Santa, luncheons, breakfasts, etc.

  • Serve on at least one task force each year as assigned by the Past Board President.

  • Attempt to recruit at least one new member each year (Lead can be supplied by the Chamber).

  • Call and welcome new members as assigned. Encourage committee and involvement opportunities.

  • Perform such other duties, within his/her capabilities, as may be requested by the President.